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Is it time to convert from your current payroll software?

Accounts person working on payroll

Converting your payroll software can be a crucial step for a growing business, especially when your current system no longer meets your needs. As technology continues to advance, it’s essential to have payroll software that keeps up. Whether you’re struggling with outdated features, the need for clearer reporting, or the desire to integrate online tools for time sheets and leave management, your software should align with the evolution of your business. Perhaps your current provider no longer complies with new legislation, or maybe you’re facing the reality that the software you rely on is being phased out. Whatever the reason, transitioning to a cloud-based solution that fits your budget and integrates with the other tools you’ve adopted could be the game-changer your business needs.

The process of changing software can be quite daunting, researching the best product option to the thought of migrating all that data can be overwhelming. At Red Office we have a specialist team that has streamlined the process to make the transition as smooth as possible. We have compiled some advice and tips below of things to consider when making the change…

Is your data secure? Ensuring the security of your information during every step of the payroll conversion process is paramount. Robust systems and processes and strict security protocols safeguard your data throughout every step of the payroll conversion process. Having up-to-date technology and protections in place to ensure information is transferred safely and securely is best practice.

When is the best time to change payroll software? There may be benefits to converting at the beginning of a new financial year but in short, there is no best time to migrate, we suggest making the switch when the time is right for you. Generally, the process takes around 6 weeks, and we usually allow 10 to 15 minutes per employee, depending on the complexity of your payroll data.  We do recommend closing the old system at the end of a PAYE period and opening the new system at the start of a new PAYE period so your IRD filing remains accurate.

Top tips from our team for an easy transition…

  • Communication is key! Speak to your migration specialist about your goals.
  • A good plan is vital! Our team will work with you on this, so you are comfortable and informed about the process.
  • Get your resources in order! We will let you know what is required.
  • Prep your data! Up-to-date and accurate data sets help streamline the process.

At Red Office our specialist team has successfully completed payroll conversions for clients with staff numbers of 1-500 that meet their needs now and in the future as the business grows. Our approach typically takes around six weeks to complete, ensuring minimal disruption to your business. We provide training and run a shadow pay alongside you to ensure everything is running smoothly before we step back as well as offering ongoing support with your payroll and including back-up options if your payroll person takes leave.

Is it time for you to convert payroll software? Get in touch with Red Office to discuss how we can help you!

Red Office